INFORMATION AND COMMUNICATIONS WITHIN SCHOOL
The accurate communication of information is an essential tool of efficient management. Relying on word of mouth, the casual staffroom remark, will often miss out some person who needs access to that information. With regard to school policies on day to day administrative matters, a school, particularly a relativity small primary school, may rely on established custom and practice. The disadvantage of this is that there is no available resource for new teachers, supply teachers and student teachers to refer to when wanting to establish what is policy on a given matter. Existing staff members relying on custom and practice, may give different versions. To obviate these various dangers, the following system for the communication, storage and retrieval of information is in operation. 
1.	Internal Memorandum: 
This is circulated on the morning of the first day of the week the school is open (usually a Monday). It contains such details as events during the coming week, the allocation of Support and Development Time and supply cover arrangements, visits by classes and groups, known visitors coming to school that week, reminders of staff meetings, dates for returns of planning files etc. , as well as any other matters of interest to the staff as a whole. In this way the staff are all made aware of what is happening in the school during the coming week. Reminders may also be given of school policies about various matters, whether of a “rules” nature, or relating to standard arrangements for events which necessitate a departure from the usual routine, e. g. Governors’ Meetings, Sports Day, P. T. A Events, Parents’ Evenings etc. Staff initial the Internal Memorandum to signify that they have seen and read it. 
2.	Policy, Information and Guidance (PIG):
This refers to administrative and supervisory matters, rather than the teaching curriculum and was originally created as a result of the Internal Memoranda. As events occurred that required the formulation of policy, paragraphs from the Internal Memoranda were retained as part of PIG. This has now become a useful reference on a wide range of matters, readily accessible to teachers and others in the staffroom. It is added to from the Internal Memoranda as the year progresses, and being held on disk, is easily updated. Each year, the new sections are incorporated to their alphabetical place and a new version printed out. 
These two linked devices together ensure that accurate information is communicated to those who need it, and that policy and guidance for staff, once formulated can be stored and then easily retrieved by those who require it.